2013-2014 End Of Year Closing Information

Lycoming College Campus Housing closes for the 2013-2014 Academic year: Saturday, April 26 at 6:00pm.


  • Meal service ends with lunch on April 26.
  • Students who have final exams Tuesday-Friday (April 22-25) are required to leave campus within 24 hours of their last final exam.
  • Students who have final exams on Saturday (April 26) are required to leave campus no later than 9am Sunday (April 27.) 
  • Students who have legitimate reasons for housing after the 6pm closing on April 26 (ie.-Saturday final, travel arrangements) must request and receive permission to do so from the Residential Life Office via an official on-line request (see bottom of this page.)
  • All residents (including those who are staying through graduation) are expected to read and follow the check-out instructions outlined below to avoid student account charges.

Check Out Instructions for All Campus Residences

There are two "proper" check-out methods from which to choose: Express Check-out or Scheduled Check-outAll students must choose one of these methods and follow the guidelines below to avoid administrative charges or fines.  Regardless which check-out method is chosen, a final inspection will be done at a later date by a Residential Life Professional Staff member; final assessment of the campus residence condition for billing purposes will be done at that time.  Failure to follow proper check-out procedures, including registering to stay after closing,  may result in an additional $50 fine.

  • All College Property must be present and in the same condition as noted on the check-in RCR. Residents will be billed repair/replacement costs for damaged (beyond normal wear and tear) or missing items.
  • The Campus Residence must be clean and in the same condition as noted on the check-in RCR; if not, a minimum of $50.00 may be billed to the residents for excessive cleaning.
  • All Personal Belongings must be removed from the campus residence at the time of check-out.
  • All Trash must be removed from the campus residence and placed in the proper receptacles or donated to Trash to Treasure*; if not, a minimum of $50.00 may be billed to the residents for removal of non-College furniture or trash.
  • All Campus Residence Keys must be returned to Residential Life Staff at time of check-out. Residents who fail to return keys will be billed a minimum of $35/lock to change the lock cylinder and replace keys. 
  • Laundry cards should be turned in so that they can be recycled by the company.

Trash to Treasure

Lycoming College Community Service Center sponsors a "Trash to Treasure" collection during finals/check-out week. Only items that are in good and usable condition may be donated. Look for postings and e-mails during the month of April for information on collection locations in halls.

Drop-off locations for large items are:

  • Behind Williams Hall
  • Between East and Wesley Halls
  • South Side of Skeath Hall

Express Check-Out

Available to students who choose not to schedule an appointment for check-out prior to 6pm closing on April 26 and the only option available for any student who is approved to stay beyond closing on April 26 at 6pm. In other words, when choosing this option residents do NOT need to schedule an appointment with a(n) RA or SLC to check-out of their campus residence.

To check-out using this option:

  • Residents must obtain an Express Check-out form from a(n) RA, SLC, the Res Life Office (during business hours), or the Office of Safety & Security (after hours).
  • The form must be completed and signed and returned to the proper staff - RA, SLC, or the Res Life Office- with campus residence key(s) in the envelope provided.
    • Paperwork and/or key(s) may not be left in the campus residence or with a friend/roommate. This constitutes an "Improper Check-out".
    • Paperwork and key(s) may be turned in to the Office of Safety & Security if a resident is checking out "after hours" and appropriate staff cannot be located.

A final inspection will be done at a later date by a Residential Life Professional Staff member; final assessment of the campus residence condition for billing purposes will be done at that time.

Scheduled Check-Out

Available when scheduled in advance and only for residents who are leaving prior to 6pm closing on April 26. In other words, this option requires a previously scheduled appointment and is not available for any student who is approved to stay beyond closing on April 26 at 6pm.  Contact your RA or SLC for details.

To check-out using this option:

  • Each resident will need to schedule an appointment by contacting the appropriate Residential Life Staff (RA or SLC) a minimum of 24 hours before the time s/he intends to leave campus. Residents need to keep in mind that-
    • RAs are students as well and must schedule check-out appointments around their own study time and exams.
    • Last minute check-out requests cannot always be honored.
    • Residents may have no choice but to do an Express Check-Out if an appointment has not been scheduled ahead of time.
  • It is recommended that, if possible, all roommates be present during the review of the residence.
  • Damage or cleaning charges will be split evenly between all residents in a campus residence unless-
    • It is clear which resident is responsible.
    • The RA or SLC is informed differently at check-out, in other words if a specific resident takes responsibility.

Since the resident is to be leaving campus shortly after the Check-out appointment, the RA or SLC will:

  • Do an initial inspection for damages and an inventory of College property.
  • Note any damages on the RCR and collect the resident's key(s).
  • Sign and have the resident sign the RCR.
  • Give the resident a copy of the RCR.

A final inspection will be done at a later date by a Residential Life Professional Staff member; final assessment of the campus residence condition for billing purposes will be done at that time.

Request to Stay After Hall Closing

April 26-27 ONLY (Overnight April 26 only.)

As stated above, unless a student has been granted permission to stay on campus after the 6pm closing on April 26, s/he is required to leave campus within 24 hours of her/his last final exam. Students who have a final scheduled on the last day of finals must request permission to stay after 6pm closing and are expected to leave campus no later than 9am the following day. Students who have legitimate reasons for late departure must request permission to do so from the Residential Life Office via an official on-line request.  Even though permission may be granted for a late check-out all rooms must be cleaned and ready for inspection (empty trash, carry out unwanted furniture, etc.) no later than Saturday, April 26 when halls officially close and all End of Year Closing Instructions must be followed.

The deadline to request to stay after closing on April 26 via on-line form was Friday, April 18 at 12:00 noon.

If you need to request housing after closing on April 26th at 6pm that is not related to Graduation or May/Summer you must now contact us via e-mail to reslife@lycoming.edu.