Housing Lottery 2014

Overview

Each spring the Office of Residential Life conducts a Housing Lottery to allow currently enrolled, returning students to select housing for the upcoming academic year. Current students (both residents and commuters) wishing to obtain campus housing must follow all of the steps listed in the section below entitled "Important Steps for Lottery Participants" in order to be eligible to select housing in the lottery process.

  • Room selection is determined by lottery numbers which are assigned randomly by a computer program. Numbers are grouped according to credit hours earned (as recorded by the Registrar's Office) at the end of the previous fall semester (fall 2013).
  • Students with the lowest lottery number have priority for placement and have the option to "pull" in other roommates (see exceptions below*).
  • All students wishing to select a room should be present during the appropriate lottery and must have the necessary number of roommate(s) to fill the space. If a student cannot be present, the roommate(s) must bring a completed and signed Proxy Form (see Quick Links below) for the absent student(s).
  • Students who do not participate in the lottery but still want housing should contact the Residential Life Office to be added to a waiting list for placement after the lottery is completed.

Note: the number of students sometimes exceeds the number of rooms available during the lottery. Spaces become available over the summer.  All students who did not get a room during the lottery will receive assignments before returning to campus in August; room assignment information will be posted on Web Advisor after July 15.

For current and future housing rates and other fees see "Cost of Attendance" on the Business Office web page.

Quick Links

Important Steps For Lottery Participants

1. Pay $100 enrollment deposit.

Make certain your enrollment deposit of $100 is paid to the Business Office by Friday, February 28, 2014.

  • Payment of this deposit confirms a student's intention to return for the following academic year.
  • All students (both commuter and resident) must pay this deposit.
  • All students who pay the deposit and complete Step 2. by the deadline (both commuter and resident) will be assigned a lottery number and will be eligible to participate in the housing lottery.

Note: If you do not pay your enrollment deposit and clear your student account by the deadlines, you will not be guaranteed a computer generated lottery number. If you pay your enrollment deposit and clear your student account after lottery numbers are run and posted, regardless of the number of credits completed, your number will be manually assigned at the end of the computer generated list in the order which we receive notification from the Business Office that the deposit has been paid. Failure to pay the enrollment deposit prohibits participation in the lottery.

2. Clear your student account.

Confirm with the Business Office that your student account is up to date and clear of all holds by Monday, March 10, 2014 at 12:00noon.

Note: Even if you complete Step 1. but do not clear your student account by the deadline, you will not be guaranteed a computer generated lottery number. If you clear your student account after lottery numbers are run and posted, regardless of the number of credits completed, your number will be manually assigned at the end of the computer generated list in the order which we receive notification from the Business Office that the deposit has been paid. Failure to clear student account prohibits participation in the lottery.

3. Complete the Housing Agreement on-line through Web-Advisor.

Once your student account is cleared you will be able to log into Web-Advisor and complete your housing agreement and select your meal plan for next year.  If you are unable to start the agreement, you should contact the Business Office to confirm that there are no issues with your account. The agreement must be completed and electronically signed a minimum of 24 hours before the lottery session you wish to attend.  Failure to complete the Housing Agreement prior to your lottery session prohibits participation in the lottery. 

4. Decide what type of housing you would like.

Choose the location where you wish to live and find the appropriate number of roommates for the space.

Note: Carefully read through all of the "Housing Options" information listed below. For room style and locations, floor plans of all residence halls, rooms, apartments and The Commons can be viewed by current students by using log-in information provided by the Office of Residential Life at the start of the lottery process. For up to date availability of all spaces see "2014 Available Spaces"(see Quick Links above). As rooms are taken the "Available Spaces" list will be updated.

With the exception of Forrest and Rich Hall singles, individuals must have the appropriate number of roommates to fill the space in order to participate in a lottery. All rooms must be filled to capacity at the time of the lottery. If you cannot find a roommate and would like to receive information on other students looking for a roommate, please complete the "Looking for a Roommate" registration form (see Quick Links above.)  Failure to have the appropriate number of roommates in attendance at a lottery session (in person or by proxy) prohibits participation in the lottery.

5. Complete any necessary online applications.

These forms can be found below along with descriptions of the various room options. Follow all instructions and meet all appropriate deadlines.

6. Attend the appropriate room selection session.

Consult the 2014 Lottery Dates and Times Schedule.

  • Attend the appropriate session based on lottery #.
  • Attend with all roommates and/or Proxy forms for those who are unable to attend.
  • Bring your College ID to the lottery session.

IMPORTANT: If you do not complete ALL of the above steps you will not be allowed to participate in the lottery. For specific requirements related to housing options, requirements and deadlines, please read all information below.

HOUSING OPTIONS

 

COLLEGE APARTMENTS/THE COMMONS

All rising senior and junior students are welcome and encouraged to submit an applications. Approval is based on the following 3 criteria:

  • 50+ credits at the end of fall 2013.
  • 2.25 GPA.
  • No violations of the Code of Conduct within the current (spring 14) and previous 3 semesters (fall 13, spring 13, fall 12). 

Applicants who do not meet one or more of the criteria above will be initially denied but are encouraged to file an appeal which will be reviewed by a committee. The appeal process is outlined on the application page (see link below).

*Note: Students may only "pull" roommates into a unit who have also applied and been approved to live in the Apartments or Commons.

The application submission DEADLINE for Apartments/Commons was FRIDAY, March14, 2014 at 12:00PM (noon). 

 

The Apartments/Commons Lottery was:

Tuesday, March 25, 2014 4:00-7:00pm in East Hall Coffeehouse.

Please review your remaining housing options below.

 


SINGLE ROOMS

There are 45 single rooms, each adjoined by a bathroom and designated by gender, in Forrest Hall*. There are also 5 single female rooms in Rich Hall, each adjoined to another room by a bathroom.  Rooms are assigned through an application process.

  • Rooms will be assigned by the Housing Coordinator based on lottery number from lowest to highest.
  • Students will be notified on Tuesday, March 18th whether they have or have not successfully obtained a room.

*Note regarding Forrest singles: a lower lottery number will NOT be able to "pull" in a higher number in the adjoining room. However, once the Single Room lottery is complete and students are notified of their room assignments maps will be posted in the Housing Coordinator's Office (Rich Hall, first floor) for student review. Students will be allowed to move within the building in order to choose a "suitemate", but all residents affected by the change must agree to the move.

The application submission DEADLINE for Singles was MONDAY, MARCH 17, 2014 at 12:00 p.m. (noon). 
 Please review your remaining housing options below.

 


CONTINUOUS OCCUPANCY

This option allows one or more students to remain in the room they currently occupy, however, it does NOT mean you can leave your belongings in the room over the summer.

  • Each current occupant may pull only ONE additional student into the room, and must fill the room to capacity. (eg.- 1 current occupant + 1 new occupant to a 2 person room; 2 current occupants + 1 new occupant to a 3 person room; 3 current occupants + 1 new occupant  or 2 current occupants + 2 new occupants to a 4 person room.)
  • Asbury, Skeath, Forrest and Rich Hall single rooms, The Commons and the Apartments are not eligible for Continuous Occupancy. Occasionally additional rooms on campus are not eligible for this option because they have been re-designated for the coming year (i.e.- rooms set aside for freshman housing or newly approved cluster housing.)
  • Rooms that have been "bought out" as single spaces for the current semester/year are only available to the current resident for continuous occupancy at the normal capacity.  In other words, if the room is designated as a double room but is currently bought out as a single, the resident must find a roommate to pull into the room in order to retain the room for next year (this does not apply to Asbury & Skeath.)
  • At least one current resident must come in person to request Continuous Occupancy. Any additional current resident(s) wishing to remain in the room and any new roommate(s) must appear at the same time either in person or by proxy using a Proxy Form.
  • IMPORTANT NOTE/CHANGE: As of March 11, 2014 Crever Hall rooms are not eligible for Continuous Occupancy selection as a result of changes that will be made in the floor plans when the building is renovated during the sumer of 2014.  Changes will affect which rooms suite with which across bathrooms as well as the occupancy/capacity of certain rooms.  This potentially affects the gender of some spaces as well as the number of residents assigned to a room.  Rooms in Crever will be eligible for selection during the Triple/Quad/Mini-Suite and General Lotteries.  See information below regarding those lotteries. 

Continuous Occupancy selection was Thursday, March 20, 2014 from 9:00 a.m.-3:00 p.m. in the Housing Coordinator's office, 1st floor Rich Hall.

Please review your remaining housing lottery options below. 

 

CHOICE FLOORS

Students who are part of a recognized student club or organization may request to reside in a designated section of housing together. (Examples are: community service organizations, academic clubs, etc.)  Applications must be submitted to the Housing Coordinator's Office, 1st floor Rich Hall and are reviewed by a committee for approval/denial.  For more information about CHOICE Housing, contact the Housing Coordinator.

The CHOICE Housing Application submission deadline was Thursday, March 20, 2014 by 12:00 p.m. (noon).
CHOICE HOUSING APPLICATION


Currently there are two approved CHOICE Housing options - a substance-free area (LIFE) and a creative arts area (CAS). For information about living in one of these areas, contact the Housing Coordinator.


LIFE & CAS roster submission deadline was Thursday, March 20, 2014 by 12:00 p.m. (noon).

 


IMPORTANT TO NOTE FOR TRIPLE/QUAD/MINI-SUITE & GENERAL LOTTERIES:

Setting Up Rooms as "Combined Living Quarters"

Students frequently wish to set their rooms up as "Combined Living Quarters" (i.e., setting one room up as a living room and another as a bedroom.) In order to do this, all roommates must be in agreement and doorways/passageways must remain unblocked at all times.

Due to Fire Code and safety requirements, this is permitted in the following rooms only:

  • Asbury 10
  • Wesley 105,113, 205, 212, 224, 233, 312, 313, 316, 321, and 329
  • Williams 105

The remaining rooms in Asbury, Wesley, and Williams Halls may not be combined in this way. Additionally, no rooms in Crever, East, Forrest, Rich or Skeath Halls may be combined in this way.


TRIPLES/QUADS/MINI-SUITES

These rooms offer students the opportunity to live together in groups of 3-4. 

All rooms must be filled to capacity at the time of selection. (eg.-to select a 4 person space, there must be 4 residents in attendance (in person or by proxy.)

Note: the list below indicates rooms that qualify for this lottery. Some rooms will ultimately not be part of the lottery because they may be reserved for incoming freshmen or registered clusters. For a current list of which of these rooms will be available for selection this year, please see the updated "Available Spaces List" in Quick Links above.

  • Triple Rooms: Three students/one room.
    • Crever 121, 214, 221, 314, 321
    • Rich 107, 121, 207, 221, 307, 321
    • Forrest 102
    • Wesley 10
  • Quad: Four students/one room.
    • Crever 105, 110, 205, 210, 212, 305, 310, 312
    • Wesley 116, 220
  • Mini-Suites: Four students/two adjoining rooms. Rooms are joined by a walkway (not a bathroom) between the rooms.
    • Wesley 105, 113, 205, 212, 224, 233, 312, 313, 316, 321, 329

Triple/Quad/Mini-Suite Lottery is:

Wednesday, March 26, 2014, 4:00-6:00pm in Rich Hall, 1st floor.

See 2014 Lottery Dates and Times for the exact schedule based on lottery #.


DOUBLE ROOMS AND SUITE-STYLE ROOMS

Unless a current resident has opted for "Continuous Occupancy" these rooms are available for selection during the "General Lottery". See Quick Links above for a list of spaces that will be available in this lottery.

  • Double Rooms: Two person rooms in upper class halls on floors/wings with community bathrooms which are designated by gender.
    • These rooms are selected during general lottery.
    • Rooms are located in Wesley Hall and Williams Garden level.
    • Students may "pull" a roommate into these rooms.
  • Suite-Style Rooms: Two (two or three person) rooms which are joined by a bathroom*.
    • Rooms are selected separately in general lottery sessions.
    • Students may "pull" roommates into one room, but not into the adjoining room.
    • Adjoining rooms are designated by gender.
    • Floors/wings in Crever and Williams are co-ed.
    • All rooms in Rich Hall are female.
    • Any adjoining three person rooms not selected during the triple/quad lottery (see above section) will also be available for selection during the General Lottery.

General Lottery sessions are:

Thursday, March 27 and Monday, March 31, 2014 from 4:00-7:00 p.m., East Hall Coffeehouse.

See 2014 Lottery Dates and Times for the exact schedule based on lottery #.

Important Additional Notes:

After Monday, March 31, 2014, returning students who have not selected 2014-2015 housing by participating in any of the above lottery sessions must contact the Housing Coordinator in the Office of Residential Life to obtain housing for the upcoming academic year.

If you will be a Study Abroad Student or December Graduate

  • Students who are registered to study abroad for the fall semester at the time of Lottery should not participate in the Lottery.
  • Students who are not  registered to study abroad for the fall semester at the time of Lottery may participate in the Lottery with the understanding s/he will be removed from the chosen space once the official  “not-returning due to studying abroad” notification is received from the office of the Registrar.
  • If you will be studying abroad in the fall, and would like to live in a specific space in campus housing when you return, we encourage you and the your intended roommate(s) to arrange for someone who requires housing accommodations for just one semester (i.e., spring study abroad, December Graduate) to fill the space for the fall semester. Should this expectation not be met, the College reserves the right to fill the vacancy(s) as needed and you will need to select alternate housing when you return.
  • Students who reside with another student(s) who will be studying abroad for the spring semester or a December graduate are also encouraged to find a replacement to fill the empty space(s). Should this expectation not be met, the College reserves the right to fill the vacancy(s) as needed for the spring semester.